Remote work is becoming more and more popular because it offers employees the opportunity to spend less time commuting, which means they have more time for their families and hobbies.
It also gives organizations the opportunity to hire talent from all over the world without having to relocate them. With that said, there are a lot of challenges that come with remote work, such as managing projects and staying organized.
This blog post provides 4 online tools you can use to set up your remote team successfully.
1. 10to8 Meeting Scheduling Software
For there to be success among the remote team, there is a need for constant communication. There are specific recurring meetings, for instance, the daily standups, which help in knowing the primary role of the day.
Secondly, there is a need for a weekly team meeting as this offers an opportunity to summarize the weeks’ work and even give room for the next week’s tasks. 10to8 meeting scheduling software can make such meetings much effortless to organize.
Amazingly the tool allows communication even in multiple time zones.
2. File Sharing on Various Formats
Documents generally come in different formats depending on the source. The main formats are PDF, Ms-word, Ms-excel, PNG, TIFF, and JPG formats. Typically, these various formats will be in the channel of sharing between the remote workers.
Without the right tools, it can be hard to do the conversion, which automatically paralyzes information sharing.
There is software that can help you change the documents from one format to another safely. For instance, if you want to convert words to PDF, you’ll have an easy time doing it. When it comes to the word document, there is a downside that prompts the need for conversion.
The main one is that Ms-word can reformat documents when you reopen them on a different computer. This hardly happens with PDFs. Also, it’s a format that is relatively mobile-friendly.
Through remote working, it becomes impossible to engage in ad-hoc conversations like other onsite workers. When you finally manage to hold the meetings, you want to maximize the time and make the most of it.
At such moments, you may need Soapbox. This is an agenda tool that makes one-on-one sessions materialize in a better way.
The app acts as a central place where teams may collaborate and share notes, agendas, and feedback. In most cases, it helps in the assignment of the next steps. The tool comes with an AI feature that allows the bringing up of insights on the progress of your meeting.
It breaks down the insights into four aspects which are growth, motivation, work, and communication.
4. Zoom Video Conferencing
Face-to-face conversations are always more effective than written messages. These days, some tools help you break the geographical barrier brought about by remote working.
This means the team can engage in a virtual face-to-face meeting with each other. Zoom video conferencing tool is very relevant here.
Additionally, it’s possible to engage many users in virtual discussion. You can easily host webinars with specific people you want. This is where you create invitation-only meetings, which means that there are no interruptions by uninvited persons.
Therefore, when holding a severe meeting, this is the tool to run to.
Another significant feature of the software is the recording option. This is very beneficial for sales teams. For instance, when engaging with an enquirer, your remote sales team can record the discussion and use it as a demo for other clients.
Remote working is trendy these days, and the best part is that it’s bringing more efficiency. But this happens when you know how to prepare for the remote working environment. Make use of modern tools, and you’ll never go wrong.
These days, there is various software serving different roles. Some help in the conversion of documents from one format to another while others in communication.